Printable kitchen cleaning schedule: a free weekly sign-off grid

Print this grid on Monday morning, pin it up in the kitchen, and have whoever does each job initial the box for that day. Cross out tasks that don't apply and write your own in the blank rows. Use the button below or press Ctrl+P (Cmd+P on a Mac): only the sheet prints.

How to use the schedule

1. Make the tasks yours. Every kitchen is different. Swap in your own kit (the pizza oven, the soft-serve machine, the combi oven) and cross out what you don't have.
2. Pick a day for the weekly jobs and shade the other days out, so nobody wonders whether Tuesday's empty box is a miss.
3. Write the product and contact time at the top. The FSA says to check disinfectant labels show BS EN 1276 or BS EN 13697, and to follow the manufacturer's dilution and contact time.
4. Initial when it's done, not before. An initial is a promise that the job happened.
5. Check it at close. The FSA's closing checks include confirming cleaning has been carried out according to the cleaning schedule. The person locking up should glance at today's column.
6. Keep the old sheets. File them, ideally at least back to your last inspection.

What the FSA expects from a cleaning schedule

GOV.UK's food hygiene guidance is short: your cleaning schedule must cover what needs to be cleaned or disinfected, how often, and which products to use. The Safer Food, Better Business (SFBB) pack adds that staff should know what to clean, when and how.

The big one is two-stage cleaning for anything food touches. Stage one: remove visible dirt, grease and debris with hot soapy water or a cleaning product, then wipe off or rinse. Stage two: apply a disinfectant all over and leave it for the required contact time. SFBB is clear that chemical disinfectants only work on surfaces that have been cleaned first. It also singles out items people touch a lot (work surfaces, sinks, taps, door handles, switches, scales) for regular disinfecting, and says to clean and disinfect fridges at a time when they don't hold much food, keeping the food cold somewhere else meanwhile.

This printable is the weekly sign-off sheet. For the full daily, weekly and monthly task list, with methods and products for each item, see our kitchen cleaning schedule template.

Where paper schedules go wrong

• The Sunday catch-up. Seven days of initials in the same pen, done at once. Inspectors notice.
• Empty boxes with no explanation. Was the slicer cleaned, or not used? Write "not used" rather than leave a gap.
• No product written down. If nobody knows which spray is the disinfectant, the two-stage clean is a one-stage clean.
• The sheet never changes. New equipment arrives and the schedule doesn't mention it.

Or run it on a phone

ShiftComplete turns the schedule into checklists on staff phones or the kitchen tablet. Checks can differ by weekday, so the oven clean only appears on Tuesdays and the canopy filters on Thursdays. Every tick is named and timestamped, so the Sunday catch-up shows up for what it is, and you can require a photo for jobs you want proof of, like a clean fryer or an empty fridge. A close finished at 2am still counts as today.

The weekly report shows task completion, and the full audit log exports to CSV when you need it. It helps you keep the records an EHO asks to see. It's £1.49 per staff member per month, every feature included, and free for 60 days with no card needed.